- If a student club/organization wishes to make a purchase for their club/organization with a credit card, the student must request a credit card by emailing the Director of Campus Activities for approval.
- For any Amazon purchases, email a link to the Director of Campus Activities of the item the student wishes to purchase for approval. The Director of Campus Activities will order it and have it shipped to the Campus Activities Office.
- No club/organization is allowed to have an off-campus account. All club/organization funds received must be deposited with the business office. All deposits will be made into the student club/organization fund.
- If a club/organization sponsors an event that brings in money, the money should be deposited to the Director of Campus Activities into the student club/organization fund. Money should be deposited the night of the event or kept in a safe place until deposited at the earliest possible opportunity.
- Any club/organization wishing to conduct a fundraising project must complete the student club/organization fundraising form for approval.
- Upon completion of the fundraising form, the form must be approved by the Director of Campus Activities and Dean of Students.
- Soliciting to off-campus establishments for prizes is permissible; however, the parties soliciting must dress appropriately and represent the university well in their efforts. If the Student Development Office is notified concerning the misconduct of students while soliciting, their club/organization will not be allowed to solicit in the future.
- The Vice President of Institutional Advancement must first approve requests for money from off-campus sources.
Reimbursements
When do clubs/organizations use it?
If a club has been approved for funding and plans to purchase goods with their own money, the club member may submit a reimbursement request.
How long will it take the student to get reimbursed?
It will take until the next check writing cycle after submission to the Business Office. If the reimbursement form is not filled out properly or the proper documents are not attached, the length of the reimbursement process may be extended.
How will the student receive their reimbursement?
Students will receive notification that they have a check to pick up in the business office.
Sales Tax
What is it?
Milligan University is a tax-exempt institution, meaning no purchase made for university purposes is subject to sales tax. The use of the tax-exempt number saves the club/organization and the university sales tax on all expenses.
How do clubs/organizations use it?
Before making any purchase for a club/organization, email the Director of Campus Activities to schedule a time to pickup a tax exempt certificate aligning with the business in which the student wishes to purchase from (each business as a unique tax exempt form in which Milligan uses).
What if a club/organization doesn't use it?
Should a student not comply with this policy, the individual who made the purchase will not be reimbursed for the sales tax charged on the purchase.
