Facility Request Form

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Are you a Milligan University student, faculty or staff member?

Yes

Please select the venue you would like to reserve*

Library rooms can be reserved on the P.H. Welshimer Library's website at http://library.milligan.edu/home/roomreservation/.

Visit the library's website »

Which facility are you interested in reserving?*

Event Information

Name of Event*

Type of event*

E.g. play, dance recital, lecture, etc.

Please list the dates and times you need the venue*

Date

Open for Setup

Start time of Event

End time

Purpose

Please note that Milligan University may not be able to accommodate requests made within two weeks of the date/s needed due to the availability of the facilities, equipment, and/or staffing needs. Please take this into consideration when making your request. Though availability of our facilities is never guaranteed, the further in advance of the dates needed your request is made, the higher the likelihood of availability.

Is this a ticketed event?*

Yes

How much will the tickets cost?*

Where will the proceeds go?

Will there be any participants under the age of 12?*

Yes

How many?

Please note that there must be one adult supervisor (age 18 or older) for every 10 children participating.

Do you need parking or directional signs placed at the entrance?*

Yes

Do you need handicapped parking signs placed near the entrance to your event?*

Yes

Do you require technical services?*

Yes

Only check "no" if you do not require ANY technical services for your event, including microphones, lighting, projectors, etc.

Please be advised, if your request is approved, the Technical Services Form must be completed at least two weeks prior to your event. This form is located on the Milligan website. If this form is not completed in a timely manner, Milligan University may be unable to fulfill your equipment, staffing, or other requested needs. Please allow us adequate time to properly prepare to serve your technical needs by giving as much notice of your technical needs as possible.

Contact Information

Event sponsor*

E.g. SGA, Campus Activities, Theatre, Christ in Culture class, etc.

Faculty/Staff sponsor*

Faculty/Staff phone*

Faculty/Staff email*

Student liaison

Student liaison phone

Student liaison email

Contact Information

Primary Contact*

First Last

Primary phone*

Primary email*

Alternate Contact

First Last

Alternate phone

Alternate email

MILLIGAN UNIVERSITY USE OF FACILITIES AGREEMENT

TERMS AND CONDITIONS

CONDITION OF FACILITIES

Applicants, event attendees, and participants will leave the facilities, equipment, and campus of Milligan University intact, clean, and fee of debris or damage following the scheduled activity. If these conditions are not met, applicants may be subject to additional cleaning charges or made responsible for any repairs and/or replacement of any equipment, supplies, or facilities damaged or destroyed.

CANCELLATION

In case of cancellation, the applicant should provide notification as soon as possible.

Milligan University reserves the right to cancel this agreement at any time if it deems such action advisable and in the best interest of the university.

PROHIBITIONS/LIMITS

No tobacco use or consumption or transportation of alcoholic beverages will be allowed on the campus of Milligan University.

Activities which involve or encourage the violation of local ordinances, state statutes, or federal laws will result in the immediate termination of this agreement cancellation of any use of university facilities.

Milligan University reserves the right to cancel this agreement if at any time the college believes information given by the applicant may be false or misleading or if, in the opinion of the college, the event may cause harm to the reputation of the college, be in conflict with the values of the college, on in any other way endanger person or property.

PARKING/SECURITY

Parking information including lots available for use and the provision of directional signage is available upon the request of the applicant.

Milligan University security personnel will be present on campus during normal security hours. Additional security needs for any use of university facilities will be the responsibility of the applicant and must be approved by the college.

CERTIFICATES OF INSURANCE

All applicants will be asked to provide a certificate of liability insurance coverage naming Milligan University as an additional insured on the requesting organization’s policy. Groups not providing certificates of liability insurance will be evaluated by the Facilities Use Review Panel and/or President’s Cabinet, which may refuse the application due to the lack of insurance certification.

Acceptance*

I understand and agree

By checking this box, the applicant certifies that they are authorized by the organization they represent to submit this request and acknowledges that they have read, reviewed, and confirmed event details listed above. Additionally, the applicant acknowledges that they have read and agree to the terms and conditions stated within this document and the Milligan University Use of Facilities Agreement.

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Admissions & Aid

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Life at Milligan

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