COVID-19 Response Plan & Resources

ALL COVID-19 CONFIRMED CASES must be reported to Milligan Health Services BY FORM OR PHONE 423.461.8667 immediately.

What to do if you are sick or exposed

All students and employees are expected to monitor for and report all symptoms of COVID-19 to Milligan Health Services.

First Steps

• If you are sick, experiencing any symptoms of COVID-19, or if you have been exposed to someone who has tested positive for COVID-19, stay home and do not attend work or class. If you are at work or in class when symptoms begin, you should go home immediately.
• Inform your supervisor (faculty or staff) or instructor (students) of your absence and contact the Milligan Health Services Office (423.461.8667). You will be connected with a registered nurse, who will help determine the appropriate course of care, which could include self-quarantine and a COVID-19 test.

Next Steps

• Students and employees are expected to follow the directions provided by Milligan Health Services, including any testing, contact tracing, and quarantine or isolation instructions.
• Report positive COVID test to Milligan Health Services
• Do not return to work or class until you receive clearance to do so from Milligan Health Services.

REPORT POSITIVE COVID TEST »    RESIDENTIAL STUDENT INFO »

ALL COVID-19 CONFIRMED CASES must be reported to Milligan Health Services BY FORM OR CALL 423.461.8667 immediately.

How is quarantine different than isolation?

• Quarantine is used to keep someone who might have been exposed to COVID-19 away from others. Quarantine helps prevent spread of disease that can occur before a person knows they are sick or if they are infected with the virus without feeling symptoms. People in quarantine should stay home or in their campus residence, separate themselves from others, monitor their health, and follow directions from their state or local health department.
• Isolation separates people who are infected with the virus away from people who are not infected.‍

Decision tree »

Undergraduate students will have the option of selecting an online option for the Spring semester. We are eager to have our students on campus and will continue to take precautions to ensure an environment that is as safe as possible. But, we recognize that flexibility during this time is essential and understand that one’s personal situation may favor continued online learning at this time. Please make note of the following to ensure you make an informed decision:

1. Decision: Undergraduate students selecting the online option must declare their choice through the link below by January 8, 2021, at the latest. Declaring the online option as early as possible will help students build a spring class schedule that is best suited to online study. Prior to submitting their decision, students first should confer with their advisor to discuss feasibility of this option AND review information below about potential impact on financial aid.

2. Choosing spring classes: When registering for spring classes, students selecting the online option should always choose courses marked “online” if an online course is available. Some online courses will be offered asynchronously with no regularly scheduled meeting time, and other online courses will be offered synchronously at the times noted on the class schedule.
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   Click here for a list of undergraduate courses that are not available online and must be taken on campus. Courses that do not appear on the list of in-person only classes and that do not have a meeting time or location of “online” will be available via Zoom.
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   The online registration schedule and instructions for online registration are available at milligan.edu/onlineregistration/. Students with further questions should contact the Registrar’s Office.

Courses completed under the online option will meet the same learning goals as courses completed on campus and will provide a full educational experience. All courses will involve high levels of faculty-student engagement, and online students will have opportunities for student activities, spiritual formation, athletics, career development, and student success, although virtual activities may look a little different.

Costs and Aid: Both the online and on-campus learning options will pay the same tuition and fees. You may live on campus and choose the online option, but if you decide to live at home and learn remotely for the spring semester, your room and board charges for the spring term will be removed from your bill. If you receive financial aid, your eligibility must be reviewed based on your new, lower cost of attendance. For Spring Semester, eligibility for Milligan scholarships and grants still will be available for the online option, however, scholarship amounts may be impacted if the total cost of attendance is reduced. For some students, eligibility for other sources of aid also may change. To receive an estimate of whether your aid will change, please email SFS@milligan.edu.

Graduate, Seminary, and Professional Studies: Students in graduate, seminary, and professional studies programs should check with their program director and/or academic advisor regarding online possibilities.

International (F-1 visa) students: As of October 21, 2020, the online-only option is not available for international students, because U.S. government agencies have not provided guidance about visa rule exceptions beyond the fall 2020 semester. If further guidance extends the exception into the spring 2021 semester, you will be able to make schedule changes at that time.

CHOOSE THE ONLINE OPTION »

Faculty, staff, and students will be required to complete daily self-screening and temperature evidence through the Ascend website (can be used from a PC or mobile device) before entering classrooms, buildings, or offices. Depending on the answers, the Ascend tool will clear them to attend class or work, or advise them to stay at home or in their room.

• Screening with the Ascend software will be required beginning the first day of classes on Tuesday, Aug. 25.
• Daily screening is required before off-campus people come to campus. If you live on-campus, complete the screening before you leave your room/apartment.
• You only need to complete the screening on the days you will be on campus. If you are not on campus on weekends, you do not need to screen. But if you live on campus or will be on campus for any reason, you must screen that day.
• You will be asked to show your clearance screen on your mobile device when entering classrooms, cafeteria and grill, libraries, Wellness Center and fieldhouse, and offices. If you do not have a mobile device, complete the screening on your computer, print the last screen, and carry it with you when on campus.
• Those failing (red screen) to meet the screening standard are not permitted to enter any campus facilities. Employees should contact their supervisor. Students should contact Health Services, their instructors, and coaches and athletic trainers if applicable. Visitors should reschedule visits after 14 days.

It is easy to use. Each morning, faculty, staff, and students will take a 15-second survey, answering questions about their symptoms and any known exposure to COVID-19. The software will combine that information with contextual data and other risk factors to tell each student or employee whether to report to campus/class/work that day or not.

Those failing to meet any screening standard are not permitted to enter any campus facilities. Employees should contact their supervisor. Students should contact Health Services, their instructors, and coaches and athletic trainers if applicable. Visitors should reschedule visits after 14 days.

In addition to Ascend, screening and temperature checks will take place frequently in high-risk and/or close contact environments such as classrooms, labs, studios, rehearsals, lessons, performances, group meetings, athletic practices and events, and student activities.

What is it? Ascend is a web-based platform that provides a technological solution to the challenge of self-screening as a foundational strategy of return-to-campus initiatives. It helps us protect our students and employees from the spread of COVID-19. The Ascend platform gives our Response Team the real-time information they need to assess the risk of virus spread through our campus community and take proactive steps to keep everyone as safe as possible.

Data protection and privacy. While Ascend makes invisible COVID risk visible and manageable, it keeps data protected, in accordance with the 1996 Health Insurance Portability and Accountability Act (HIPAA) and the Family Education Rights and Privacy Act (FERPA). HIPAA and FERPA require that healthcare data be protected with stringent privacy procedures, and our partnership with Base Camp Health will be 100% compliant with appropriate privacy regulations.

Ascend makes use of healthcare data of students and employees in its assessment of their risk of COVID-19 infection. But that data is visible only to the user and authorized medical personnel. When users are asked to remain at their residence or given instruction to locate testing, the details of that information is not made available to supervisors or instructors. They know only whether a user will be allowed to attend class or come to work, but they are not told why.

Additionally, the platform itself makes use of the most current data protection measures available, from data encryption to secure site protocols for the physical locations of our servers to protect data from bad actors. Data security is a primary focus of Base Camp Health, and their Ascend application deploys industry-leading protection measures for our employee and student information. Our students and employees can be assured both that users are protected from data risk and that HIPAA and FERPA provisions are fully met.

How to Access Ascend

All students and employees will receive an email from BaseCamp Health with access information. Please add the email address support@basecamp-health.com to your safe senders list.

Be sure to check your junk folder just in case the email gets routed there. If you still have not received it, send an email to helpdesk@milligan.edu for assistance.

Log into the application, reset your password, and ensure everything is working properly.

Each day, visit www.basecamp-health.com and select “Login” in the upper righthand corner each day to log in and complete the assessment. We recommend bookmarking the Base Camp Health website to your mobile browser for ease of every day use.

Wearing a face covering is required on campus for faculty, staff, students, and visitors. This includes all indoor public areas and work spaces, as well as outdoors if unable to maintain 6′ distance, except in the following areas:

• In an office alone with the door closed
• In your residential room (when no guests are present)
• While eating or drinking, but community members should seek to physically distance and should return to use of face covering when no longer eating or drinking
• While exercising, studying, or socializing outdoors IF participants are able to physically distance (at least six feet)

Other guidance:

• Everyone should bring at least 5-10 washable masks to campus.
• Students, faculty, and staff may use face coverings provided by the university (everyone will get one MU mask) or supply their own.
• Face coverings may be cloth or disposable and must cover nose and mouth.
• Face coverings may not have vents or exhalation valves (other than approved NIOSH rated N95 masks).
• Face shields are not a substitute for masks, per the CDC.
• Individuals are responsible for washing and maintaining their masks. CDC guidance on regularly cleaning face coverings can be found here.
• Students, faculty, and staff should have a face covering with them whenever they are on campus.
• Students, faculty, and staff who enter facilities without a face covering will be asked to leave.
• Guests, visitors, vendors, and contractors will be expected to honor these guidelines and provide their own face covering to keep the Milligan community safe.

According to the CDC, cloth face coverings prevent the individual wearing the face covering from spreading respiratory droplets into the environment. Face coverings are not a replacement for physical distancing and increased hygiene measures.

As more is learned about the COVID-19 virus and how to protect from its transmission, and as local and state ordinances change, this policy may evolve along with other health and safety guidelines. Milligan assumes students, faculty, and staff will exercise common sense to keep the community safe in all circumstances.

Exceptions: Individuals who are unable to wear cloth face coverings due to a medical or behavioral condition or disability must submit a request for an exemption, including documentation from a medical professional. Faculty should contact Dr. Garland Young and students and guests should contact Health Services.

READ THE FULL PLAN »

• A physical distance of six feet must be maintained from others whenever possible when there is no physical barrier between individuals.
• Desks, chairs, and tables in classrooms and conference rooms are marked unavailable or removed to allow for six feet of separation between individuals when possible. Auditorium spaces will have every other row empty as well as two empty seats between individuals in any row.
• Close quarter spaces such as elevators and offices must be limited to a maximum of two people, wearing masks, and social distancing.
• Open, common, and gathering spaces such as building entrances and hallways will be marked with unidirectional flow for entering and exiting where possible. Dedicated separate entries and exits for each facility will be marked where possible.
• Student support services and high-traffic, walk-up or walk-in services will offer online or phone options for assistance where feasible.
• Most administration offices that provide walk-up or walk-in services to students and visitors will use plexiglass shields, signage, and floor markers to ensure social distancing.
• Group gatherings must maintain six-foot physical distancing at all times, whether indoors or outdoors.
• Milligan has identified the student occupancy capacity to meet social distancing requirements of six feet whenever possible between desks for every classroom on campus. Classes have been assigned to specific classrooms to adhere to Milligan’s social distancing policy.
• Instructors should have assigned seats for students and take attendance. If there is a student who contracts COVID-19, this will help with contact tracing and disinfecting.
• Students and faculty should exit buildings and not congregate in the hallways or lobby areas.
• All signage and markings must be adhered to.
• COVID-19 protocols carry the weight of Milligan University policy. Failure to adhere to these protocols potentially puts our campus community at risk and will be considered a breach of conduct resulting in possible referral for disciplinary action.

READ THE FULL PLAN »

Being a part of the Milligan community means that each of us must take extraordinary steps to stay well and persistently protect each other on campus and in the community. Demonstrate your commitment to keep Buff Nation in good health by taking the pledge below and honoring it during the upcoming semester. I PLEDGE TO:

Milligan’s highest priority is the safety of its students, faculty, staff, and visitors. I know that by engaging in campus activities, including attending classes, pursuing my education, living on campus, eating in the dining halls, attending activities, participating in sports and recreation, I may be exposed to COVID-19 and other infections. I also understand that despite all reasonable efforts by the University, I can still contract COVID-19 and other infections. In order to reduce my risk, I agree to be an active participant in maintaining my own health, well-being and safety, as well as the safety of others, by following all the guidelines and expectations outlined by the University.

READ THE PLEDGE »

Questions or Concerns?

Please contact one of these offices:

Student Health Services

 healthservices@milligan.edu
 423.461.8667

Academics

 RGYoung@milligan.edu
 423.461.8720

REsidence Life

 MilliganHousing@milligan.edu
423.461.8760

Student DEvelopment

 APJones@milligan.edu
423.461.8760

ATHLETICS

 MPFox@milligan.edu
423.461.8784

International Students

 CLWymer@milligan.edu
423.461.8415

Campus Safety/Security

 WBNipper@milligan.edu
423.461.8740

Communications & Marketing

 LHarrison@milligan.edu
 423.461.8719