The Milligan College Archives and Special Collections serves as the official repository for historical and research documents, books and other materials produced by the College, its personnel and the community of Stone-Campbell followers, and as such, its primary purpose is to provide information to those groups. However, due to some diversity in the collections, researchers beyond this community may desire access to these materials.

Procedures of Access

1)    Each researcher must complete the Researcher Application Form for every research project. (Please submit via postal mail or email. Data from this form may be used for statistical and research topic summaries.)
2)    Sign the guest register at each visit.
3)    Leave all briefcases, book bags, purses, coats and other personal articles in the place provided at the entrance to the Research Room. (The staff reserves the right to inspect all research materials and personal articles before a patron leaves.)
4)    Researchers are permitted only in the Research Room; the work room is for staff only. The staff will retrieve materials needed.

Care of Materials

1)    Handle all materials with care. When handling certain materials, you may be required to wear white cotton gloves provided by the staff.
2)    You will be given only one box of materials, or one volume, etc. at a time so the staff can keep materials in order.
3)    Remove only one folder from a box at a time. Do not remove materials from the folders. MAINTAINING THE EXACT ORDER OF MATERIAL IN A FOLDER AND FOLDERS WITHIN A BOX IS OF SINGULAR IMPORTANCE.
4)    Use only pencils for note-taking. Ink residue is potentially harmful to materials. Paper will be provided for your use.
5)    Return all materials to a staff member; do not leave them lying on a table.
6)    No food, beverages, or tobacco are allowed in the Research Room.

Duplication, Publication, and Citation

1)    Requests for limited reproduction of materials will be considered when such duplication can be done without injury to the material and/or does not violate donor agreements or copyright restrictions. (Photocopying will be done by staff.) PERMISSION TO REPRODUCE DOES NOT CONSTITUTE PERMISSION TO PUBLISH. (SEE BELOW)
2)    Permission to publish from unpublished manuscripts or published works under copyright must first be obtained from the holder of the copyright. It is the researcher's responsibility to secure that permission.
3)    In citing materials from collections located here, the form should be as follows (after identification of the item and title of collection): Archives and Special Collections, P. H. Welshimer Memorial Library, Milligan College.
4)    In the event that this research becomes a source for publication, the Milligan College Archives and Special Collections requests a copy of the publication. If a copy is unavailable, please send us a bibliographical note.

Restrictions on Use

1)    The use of certain materials may be restricted by statute, by the office of origin, or by the donor. For the protection of its collections, the Archives and Special Collections reserves the right to restrict access to records which are not arranged, are being processed, or are exceptionally valuable or fragile. In some cases copies may be substituted for the originals.

Adopted 4/29/93