Family Educational Rights
and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law which affords students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student’s education records
    within 45 days of the day the College receives a request for access.
    A student should submit to the registrar, dean, chair of the academic
    area, or other appropriate official, a written request that identifies the
    record(s) the student wishes to inspect. The College official will
    make arrangements for access and notify the student of the time and
    place where the records may be inspected. If the records are not
    maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

  2. The right to request the amendment of the student’s education
    records that the student believes are inaccurate, misleading, or
    otherwise in violation of the student’s privacy rights under
    FERPA.

    A student who wishes to ask the College to amend a record
    should write the College official responsible for the record, clearly
    identify the part of the record the student wants changed, and
    specify why it should be changed.

    If the College decides not to amend the record as requested, the
    College will notify the student in writing of the decision and the
    student’s right to a hearing regarding the request for amendment.
    Additional information regarding the hearing procedures will be
    provided to the student when notified of the right to a hearing.

  3. The right to provide written consent before the College discloses
    personally identifiable information from the student’s education
    records, except to the extent that FERPA authorizes disclosure
    without consent.

    The College discloses education records without a student’s prior
    written consent under the FERPA exception for disclosure to
    school officials with legitimate educational interests. A school
    official is a person employed by the College in an administrative,
    supervisory, academic, or research, or support staff position
    (including law enforcement unit personnel and health staff); a
    person or company with whom the College has contracted as its
    agent to provide a service instead of using College employees or
    officials (such as an attorney, auditor, or collection agent); a
    person serving on the Board of Trustees; or a student serving on
    an official committee, such as a disciplinary or grievance
    committee, or assisting another school official in performing his
    or her tasks.

    A school official has a legitimate educational interest if the official
    needs to review an education record in order to fulfill his or her
    professional responsibilities for the College.

  4. The right to file a complaint with the U.S. Department of
    Education concerning alleged failures by the College to comply
    with the requirements of FERPA. The name and address of the
    Office that administers FERPA is:

    Family Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, D.C. 20202-5901

    Milligan College accords all these rights under the law to students
    who are declared independent. The term “student” means any
    individual who is or has been in attendance at Milligan College
    (with the exception of those persons enrolled only for Continuing
    Education Units) and regarding whom Milligan College maintains
    education records. Attendance begins the first day of any
    term/session in which the student is enrolled. No one outside the
    institution shall have access to nor will the institution disclose any
    information from students’ education records without the written
    consent of students except to personnel within the institution, to
    officials of other institutions in which students seek to enroll, to
    persons or organizations providing students financial aid, to
    accrediting agencies carrying out their accreditation function, to
    persons in compliance with a judicial order, and to persons in an
    emergency in order to protect the health or safety of students or
    others.

    Within the Milligan College community only those members,
    individually or collectively, acting in the students’ educational interest
    are allowed access to student education records.

Directory Information
At Milligan, the following pieces of information are considered "directory" or public information. Directory information can be released to anyone, including parents, without the student's permission. Students do have the right, however, to prevent the release of even directory information by contacting the Student Development Office (423.461.8760). If students have exercised their right not to have directory information released, the college may not release it to anyone without the student's permission. Directory information includes the following:

  • Student's name, addresses (including email), and phone numbers
  • Date and place of birth
  • Degree sought and time
  • Major/minor fields of study
  • Class year (freshman, sophomore, etc.)
  • Enrollment status (full-time/part-time), including credit hours
  • Dates of attendance
  • Degrees, awards, and honors conferred
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • The most recent previous educational institution attended by student

Authorization
Students can authorize access for their parent(s) to their education records and allow oral and written communication with college personnel by completing an authorization form and submitting it to the Registrar's Office, P.O. Box 52, Milligan College, TN 37682; fax: 423.461.8716.

Students may also allow access to view their records in the college database by sharing with their parent(s) their login IDs and passwords to IQ.Web, the Internet access to education records.

Questions
General questions may be directed to the Office of the Registrar, P.O. Box 52, Milligan College, TN 37682. Phone: 423.461.8788. Fax: 423.461.8716.

For more information about FERPA, visit the U.S. Department of Education's website.